Job Description
Primary focus is providing complex administrative support for individuals and/or department. Works under limited supervision with general instructions given on new assignments.
Responsibilities
Performs general administrative duties that may include photocopying, coordinating meetings/appointments, typing, faxing, ordering/maintaining supplies, arranging travel, preparing and/or sorting mail.
Serves as a point of contact for customers. Contacts are frequent within and outside own organization and involve obtaining or providing information on matters of moderate importance to the organization and may be of a sensitive nature.
Answers complex functional questions that may require additional research and follow-up.
Viewed as key functional resource.
Anticipates and coordinates projects/assignments, organizes own schedules, and that of others, to meet deadlines. May gather and prepare data in preparation of upcoming projects; identifies future needs to complete projects.
Makes decisions using independent judgment under only general guidelines.
Translates thoughts into documents (letters/memos/presentations, etc.) using existing material; ensures document is logical and complete as well as accurate in grammar and spelling; makes suggestions for improvements in existing communications.
Manages work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner; provides guidance to peers as necessary regarding proprietary information.
Manages work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner; provides guidance to peers as necessary regarding proprietary information.
Confidential information typically consists of company/division sensitive information (i.e. new product technology).
Education/Requirements:
Minimum education and experience required is a Certificate/Diploma in a relevant field along with 4 years of related experience.
In-depth expertise in company?s core hardware and software package (i.e. creating formulas and macros and working with multiple worksheets in Excel; producing advanced screen shows in PowerPoint; inserting graphics, charts and tables in Word; ).
Complete understanding of the administrative and departmental/technical aspects of the job and their practical applications to problems and situations.
For further information on this Personal Assistant Permanent Galway position please contact Laurentina Kennedy at The RFT Group on 01 2302400 Check out all our open jobs on our Recruitment website: www.rftgroup.ie
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