Job Description
The Senior Administrator ? Legal Team will provide administrative support to hiring manager and company secretariat including organising meetings, document filing and retention, travel and expenses, finance related tasks for engaging service providers e.g. law firms. Working with other Legal Administrators in international legal team in UK and Switzerland to provide cover and effectively support the legal group.
Responsibilities
Personal Assistant to Legal Counsel in Ireland as well as admin support for Company Secretarial Team based in the UK.
All aspects of office administration for Legal Services - diary management, travel, processing expenses (Concur).
Ability to facilitate in the organising of Board Meetings (meeting rooms, catering, compiling Board documents and minutes). Support for visitors (Transfers/Catering)
Produce high quality legal documentation, including letters, faxes, emails, presentation material and other items using Microsoft office.
Ability to work from manuscript document mark ups to high standards of accuracy and frequently working to tight deadlines.
Management of fast paced turnaround of service required to support Legal Team to respond quickly and accurately.
Processing invoices and purchase orders for Legal department (SAP)
Filing and document retention
Education & Experience Requirements
Significant administrative support experience required, legal experience an advantage.
Experience in the pharmaceutical/biotech business is preferred but not essential.
Advanced and demonstrated knowlede of MS Word, Powerpoint, Excel and Outlook is essential.
? Ability to liaise with internal and external staff in a professional manner retaining confidentiality and using tact and discretion.
Ability to handle confidential information and issues effectively, without breach of confidentiality.Ability to work in a fast paced environment with demonstrated ability to simultaneously manage multiple competing tasks and demands.
Ability to work as part of a team, in a highly coordinated, collaborative manner, both with the department supported and with other Legal Assistants.
For further information on this Senior Administrator ? Legal Team position please contact Laurentina Kennedy at The RFT Group on 01 2302400 Check out all our open jobs on our Recruitment website: www.rftgroup.ie
Follow us on Facebook, Linked-in, twitter