Reporting to the Head of Business Development the Logistics Manager will be responsible for overseeing and delivery of a comprehensive logistics function for the organisation in a number of key areas. These include facilities, warehouse and equipment management, asset management, particularly in the area of transport fleets. He/she will oversee the organisations tendering/purchasing processes, together with the implementation and maintenance of best practices logistics management throughout the organisation.
The Logistics Manager will lead, motivate and manage the Logistics staff in the delivery of excellent standards of logistics, system development and support services. Ensure that the assets and reputation of the organisation are properly managed and protected, in the areas of fleet and procurement, while ensuring that the logistics function is discharged in accordance with legislation and in compliance with all Department of Finance, Revenue Commissioner and C&AG regulations and other relevant legislation.
In conjunction with logistics and other relevant staff to achieve excellence in planning, controlling, maximising efficiency and value for money in the management and allocation of the organisations transport fleets, to ensure optimum usage in terms of allocation and costs. In particular he/she will oversee:
- The management of the transport fleets to meet the objectives of the Transport Vehicle Usage Policies.
- The continuous improvement of the fleets to ensure compliance with health and safety, revenue and finance requirements. Research and develop specifications for vehicles, ancillary equipment, supplies and materials.
- The transport fleet and associated equipment replacement schedule, including preparation of relevant tendering documentation
- Produce specification for national maintenance provider/s, tender, evaluate and award.
- The management of the organisation?s fuel contract.
- Research and develop specifications for vehicles, equipment, supplies and materials.
- Produce specification for national vehicle maintenance provider/s, tender, evaluate and award.
- Report on fleet matters as required.
- Plan/develop and execute a vehicle and equipment replacement schedule.
- Manage the procurement processes in compliance with best practice and finance rules.
- Advise on the preparation of tenders, evaluation, award and related processes.
- Manage third party contracts ? fleet, facilities, maintenance, suppliers - continuously working with service providers to proactively get best value, building on relationship management, conducting reviews and evaluating alternatives.
- Ensure compliance with procurement rules.
- Review financial/budget reports and prepare yearly operating budget.
- Ensure best practice in Logistics management in accordance with agreed levels of support with the organisations divisions.
- Manage existing contracts e.g. trailer maintenance, facilities management (maintenance, cleaning, security, waste etc.).
- Manage the warehouse and logistics teams and operations, leading and developing them, optimising resources and co-ordinating activities.
- Managing the coordination of all Logistics activities, to ensure delivery of value-add service to the organisation.
- Implementing clear performance metrics to drive process improvement to best practice
- Actively engage with key stakeholders internally and externally ensuring their needs are met in full.
- Be the business process owner for the Logistics process, taking responsibility for its continuous improvement and further development.
- Manage company inventory of assets to ensure their security and accuracy in adherence with Finance Department guidelines.
- Ensure compliance with procurement rules.
- Applicants must have a relevant 3rd Level Qualification in a relevant discipline i.e. Logistics; Transport Management; Supply Chain Management; Business Management or equivalent.
- He/she will have 5-7 years' experience in the Logistics field with a proven track record in a Logistics Management role within a service related environment. In addition, the person appointed will possess experience in working with and implementing computerised inventory systems.
- Be experienced in public procurement, health and safety and contractual issues.
- Possess a good knowledge of public sector functions, policy, services and activities,
- Be able to work within and lead, multi-disciplined teams and have the ability to motivate, empower and encourage personnel under his/her control to achieve maximum performance;
- Have the ability to work collaboratively across a range of sectors and stakeholders in the delivery of projects;
- Possess a clean driving licence. This role will include some travel throughout Ireland.
- Have strong leadership, management, interpersonal and communication skills;
- Have an excellent knowledge and awareness of health & safety legislation and regulations, their implications for the organisation and the employee, and their application in the workplace;
- Have a strong understanding of the role and duties of managers in safety and staff resource management in the workplace;
- Possess good I.T. skills.
- Experience in working cross-functionally within a business
CV to Gavin Kennedy at The RFT Group at firstname.lastname@example.org / 01 2302400 / www.rftgroup.ie