Personal Assistant

Job Title: Personal Assistant
Contract Type: Contract
REF: 123365
Contact Name: Laurentina Kennedy
Contact Email:
Job Published: almost 4 years ago

Job Description

Personal Assistant Contract South Dublin
Our Client is seeking application from suitable individuals who have strong PA experience, including multi diary management, excel reporting and possess the ability to be self-motivated. The primary focus is providing moderately complex administrative support for individuals and/or department. Works under general supervision and receives detailed instructions only for new assignments.

Key Responsibilities
Build Quality into all aspects of work by maintaining compliance to all quality requirements
Performs general administrative duties that may include photocopying, coordinating meetings/appointments, typing, faxing, ordering/maintaining supplies, arranging travel, preparing and/or sorting mail.
Serves as a point of contact for customers. Contacts are typical with individuals within own organisation and occasionally with contacts outside own organisation and involve obtaining or providing information requiring some explanation or interpretation.
Answers questions related to established policies and procedures.
Directs people to the appropriate resource.
Coordinates projects/assignments of broader scope, independently seeking appropriate internal and external resources as necessary such as:
Assembling and distributing materials
Compiling and/or tracking data
Verifying the accuracy of data collected
Makes decisions within established guidelines regarding planning, organising, and scheduling of work.
Creates and types routine documents (letters/memos/e-mails, presentations, etc.) and revises as necessary; ensures accuracy in grammar and spelling.
Manages work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner.
Confidential information typically consists of department or employee sensitive information (i.e. employee salaries).

Qualifications/ Experience
Typical minimum education and experience required is a Certificate in Administration or Secretarial Studies or equivalent with at least 3 years of related experience.
Thorough knowledge of company’s core hardware and software applications (i.e. creating charts in Excel, creating a presentation in PowerPoint, creating form letters and merging documents in Word, creating a database and adding tables in Access). Complete understanding of the administrative duties of the job with a broad understanding of the departmental/technical aspects of the job.

Q1 Do you have experience working within the pharmaceutical sector

For further information on this PA position please contact Laurentina Kennedy at The RFT Group on 01 2302400 123310